RCSSC is all about fun, friends, and fitness. We prioritize player safety, sportsmanship, having a great time and meeting lots of cool new people above all else. RCSSC is NOT about winning or performance in sport. The policies below reflect this. Please read them carefully before registering for any RCSSC league or event.
Minimum Age 19
All players must be 19 years of age or older. No exceptions will be made. This is a requirement of RCSSC's insurance and the legal responsibility of all players to comply. RCSSC reserves the right to check ID to confirm your age. Players that cannot produce ID, cannot play. If members are found to be less than 19 years of age they will be prohibited from further league play, without a refund, AND all games in which the underage player played will be recorded as a DEFAULTED GAME for the team on the official scoreboard.
RCSSC promotes fun, friendship & fitness. We expect all members to follow our code of conduct. Members shall avoid offending, participating in disputes and otherwise disrupting a positive, enjoyable experience for other members. RCSSC expects members to create and contribute to a respectful, supportive, welcoming and fun environment for all. RCSSC expects members to comply with all discrimination, violence, harassment, sexual harassment, drug, alcohol and other laws in general, and most especially while participating in RCSSC-organized or sanctioned leagues and events. RCSSC will not allow any kind of discriminatory behaviour, threatening or intimidation, unwanted advances, harassment or victimization of members. RCSSC may take disciplinary action against members who fail to follow this code of conduct. RCSSC reserves the right to take whatever disciplinary action it deems appropriate against members who fail to follow our code of conduct, up to and including ejection suspension or expulsion from the a league and refusal to accept future registrations. In addition, subject to the limits of applicable law, RCSSC reserves the right to refuse registration, expel or suspend any member from any league as determined by RCSSC in its sole discretion.
Play that is competitive, overly aggressive, rough and/or unsportsmanlike such as pushing, shoving, elbowing, shouldering, kicking, punching, tripping, hacking, slashing, sliding, tackling, ball blasting, chirping, name calling, insulting, threatening and intimidating other players, is prohibited and will not be tolerated by RCSSC. RCSSC IS FIRST-AND-FOREMOST-FOR-FUN. ZERO TOLERANCE FOR COMPETITIVE, AGGRESSIVE OR UNSPORTSMANLIKE CONDUCT. ANY ROUGH OR PHYSICAL PLAY WILL RESULT IN DISCIPLINARY ACTION WHICH MAY INCLUDE IMMEDIATE EXPULSION FROM THE GAME, THE LEAGUE, THE CLUB AND/OR ALL OF THE ABOVE. All players should go out of their way to avoid contact with other players and/or eliminate actions or behaviours that could jeopardize player safety. If accidental contact occurs it is expected that players will apologize for that contact, ensure everyone is alright and/or stop the game to seek appropriate help as required.
At any time, should you feel that a player on an opposing team is playing in an unsportsmanlike and DANGEROUS manner and that player is not complying with your requests to stop or change their behaviour you may choose to stop the game and leave the field. RCSSC prioritizes fun and player safety -- if the game is not fun and players feel that their safety is in jeopardy the team captain should notify RCSSC staff immediately and/or the game should end. RCSSC will pursue the appropriate disciplinary process for all players involved.
In the event of competitive, aggressive or unsportsmanlike conduct during RCSSC play, the following process will be followed:
At the Game Coordinator, Sport Manager and Director's discretion one or more of following may result from incidents of overly competitive, aggressive or unsportsmanlike conduct:
Under no circumstances will players or teams be granted a refund as a result of expulsion.
Should a player be ejected from a game by RCSSC staff for competitive, aggressive or unsportsmanlike behaviour of any kind the team on which the ejected player is a member must play the rest of the game less one player. For example, if the normal number of players on the field is 6 and one is ejected the team must play the rest of the game with just 5 players.
Players will be held accountable for their actions. All incidents of overly competitive, aggressive or unsportsmanlike conduct WILL HAVE CONSEQUENCES for the players who commit these offenses, whether instigating or retaliating. Teams can and will also be held responsible for their players' conduct. If a team mate is behaving inappropriately, it is expected that the team captain and other team mates will intervene to stop the offending behaviour immediately.
All players, new, returning or substitute, MUST sign the waiver before taking the field/court. Waivers must be signed each season. Waivers signed in previous season are null and do not apply to current season play.
Waivers are to be filled out online as part of the registration process, or printed and returned to RCSSC before players begin to play. Teams with players who have not signed the waivers will not be allowed to play until all players on the roster have signed the waiver.
Players who are found to be playing without having signed the waiver will be ejected from the game and/or the league, without refund.
Click here for a copy of the waiver that you can print, sign and deliver to an RCSSC Staff member at your game.
RCSSC members' contact information is provided to other team captains and individual registrants in their sport, in the event that players need to communicate regarding league issues. If players wish to have their contact information omitted from team listings, then RCSSC cannot be held responsible for lapsed information or missed games. Contact information may also be posted by RCSSC members themselves at the Player Forum. Groups or individuals who take or use this information for any other purpose than communicating about RCSSC league activity will be ejected without appeal or refund and prosecuted to the maximum extent of the law. RCSSC will not sell or distribute contact information to third parties, ever.
Respect for Facilities
Any team involved in an incident that results in the loss of a permit, facility, location or field will be expelled from the league, without refund. Loss of permit may result from the following:
RCSSC Team Captains have responsibilities related to:
Please refer to the Captains Handbook.
First aid is the responsibility of the TEAM CAPTAIN (not RCSSC). Team Captains are strongly encouraged to bring a first aid kit equipped with the following (at a minimum) to each game for use in the event of minor scrapes, sprains and bruises: ice packs, band aids, tensors and athletic tape. If an RCSSC representative is on hand when there is an injury, we will be happy to assist in any way we can. RCSSC will endeavour to have back-up first aid supplies on hand for captains to use, however, RCSSC and its representatives, are not responsible for providing these supplies or administering first aid. RCSSC is not responsible for the cost of emergency care. It is at the sole discretion of the injured player and/or team whether to call an ambulance.
Any player who begins to bleed during a game must leave the playing area immediately. This player cannot return to the game until the bleeding has stopped and the wound has been sufficiently covered.
Schedules will be posted on the RCSSC website (members-only, log-in required) after registration for the season closes and a minimum of 2 days before the first game of the season. A schedule of games for the entire season will be posted whenever possible.
Schedules may change as a result of facility cancellations or unfit playing conditions, team match up considerations, team withdrawal/expulsion, and more. These changes are most often beyond RCSSC’s control and happen on short notice. Players are strongly encouraged to check the RCSSC website immediately before heading out to a game to be sure they have the most up-to-date game location/schedule information. RCSSC will do our best to email teams (and/or captains) in the event of a schedule change made with less than 24 hours notice.
Every reasonable effort will be made to reschedule games that are missed during the regular season for reasons including but not limited to facility closure, unsafe playing conditions and game stoppage due to inclement weather. Rescheduled games are not guaranteed. Rescheduled games will most likely occur on the season’s rain date, announced at the beginning of the season.
It is the team captain's responsibility to report the scores of each game (won, lost, tied or defaulted) by 5pm the next day. Captains or co-captains must report the scores through our online score reporting tool. For games where scores are not reported by either team captain RCSSC will record the game as a 0-0 tie and give both teams full (5) spirit points, uless it is a known default in which case both teams will receive a default on the scoreboard and 0 spirit points each. For games where one team reports the score and the other team fails to confirm, RCSSC will confirm the score as reported and give the team that reported the score full (5) spirit points. Spirit points account for 25% of the overall standings and the game results will account for 75%. See SPIRIT POINTS below for a detailed explanation of RCSSC’s Spirit Point system and how it works.
If a team defaults their game, they automatically lose their right to award spirit points to the team that they defaulted against - and the team that was defaulted upon automatically receives a "5" for their spirit score. Teams that are defaulted against can award the defaulting team any value that they want.
Discrepancies or arguments regarding scores, complaints or any other ambiguous item must be dealt with within 2 business days after the latest posting of the scores on our website for the week in question. During the final week of the regular season, any and all discrepancies must be resolved by 5pm the following day. Captains should ensure that the score of their game has been recorded correctly by checking the RCSSC website. Score disputes that cannot resolved by the team captains will result in the game being recorded as a tie.
Wins are worth 2 points, ties are worth 1 and losses are worth 0. If a team defaults, they will lose one point. Ties in the standings will be broken first on head-to-head play. If there are more than 2 teams that are tied, all the teams must have played each other once in order for the results to go to head-to-head. The scores from the last match-up will be scores used to determine the tie-break. Otherwise, least points against, then +/-, then most points for will determine the placement in that order. Standings are posted, and updated in real time, on the website.
Defaulting/Forfeiting a Game
Team (captains) that may not be able to field a full team are required to call the other captain in advance to let them know that the team will be short. RCSSC strongly encourages all teams to attend with as many people as you can. You may be able to 1) play short of players (see below for process instructions), 2) borrow players from the other team to complete your roster, 3) invite the RCSSC game Coordinator to play for your team if they can 4) divide the players present into two evenly sized groups and just play for fun.
BEFORE the game starts, Captains may agree to waive the rules regarding the minimum number of players, and/or the gender minimum requirements. The captain from the team that is short players is responsible for asking the other captain for their agreement to have the game count (otherwise a default based on the failure to meet minimum roster requirements is assumed). In the first-and-foremost-for-fun spirit of RCSSC, team captains are encouraged to agree to an opponent’s request to have a game count. IF IT IS AGREED THAT THE GAME COUNTS, IT COUNTS!
Teams that default more than 2 games may be asked to leave the league without refund.
Reseeding a league means changing the pool assignment and/or match-ups for each team based on the results/rankings achieved after a pre-determined number of games have been played (usually 6 or 7, depending on the length of the season). Reseeding is done to level the playing field. RCSSC prioritizes fun and believes that 1) it is more fun to play against teams of similar skill, 2) it is no fun to be beat/forced to invoke the mercy rules/blown out by your opponents week after week.
RCSSC reserves the right to reseed leagues, at our discretion, in order to protect and promote (more) fun for the majority of members in the league.
In the case of a league reseeding all teams will be (re)assigned to a pool based on their standings after a pre-determined number of games in the season (for example, teams ranked 1-10 will be assigned to Pool A, teams ranked 11-20 will be assigned to Pool B). As a result of the reseeding process, all teams’ records from the first games of the season will be erased on the scoreboard and standings reset. Spirit points are also reset as a result of reseeding.
The total number of games a team will play in a season does not change as a result of reseeding.
Team Jerseys & Personal Equipment
Teams that choose not to purchase team jerseys should choose a team colour and all wear that colour to each game. Teams that look like a team play (more) like a team!
Players are asked to remove all watches, bracelets, necklaces, rings, earrings, etc, prior to play. Please also wear pocket-less shorts or pants to help avoid finger injuries, especially when playing flag football and basketball.
Metal cleats are not permitted in any RCSSC leagues. Plastic cleats are welcome. Proper athletic footwear must be worn at all times. Players must comply with sport-specific rules for apparel, particularly in curling and golf.
RCSSC does our best to get as many teams playing in the playoffs as possible, however it is possible that NOT ALL teams will have a game during the final week of play. Players must check the schedule.
The following rules must be followed during playoffs:
In the event that a play-off game cannot be played as scheduled due to inclement weather, facility closure or other reason beyond RCSSC's control the following course of action will be taken:
Foul Weather Policy
All RCSSC games go ahead in rain or shine or snow BUT NOT IN thunderstorms or snow storms. Decisions about game stoppage or cancellation are made AT THE GAME LOCATION, AT GAME TIME by RCSSC staff and/or team captains so players should always show up for games as scheduled.
In the event of severe weather (thunderstorms, lightning, snowstorms, etc.) outdoor games should immediately be stopped and players should take the following actions:
In the rare instance that games must be cancelled because of facility closures that are caused by severe weather, RCSSC will do everything possible to reschedule the affected games within the season. If rescheduling is not possible because of lack of facility availability before the season end then the affected games will simply be removed from the schedule/standings. See Play-offs (above) for an explanation of how facility closures caused by weather will affect the Play-offs.
Team and Individual registrations for RCSSC's leagues and events are only complete, and a spot in the league or event secure, when RCSSC has received:
1) complete registration information, AND
2) Payment in FULL
RCSSC's registration policy is FIRST-TO-PAY, FIRST-TO-PLAY.
RCSSC will charge an administrative fee of $35.00 + HST for all NSF cheques received for league or event registrations.
Any team/individual requesting a refund BEFORE THE REGISTRATION DEADLINE (for the chosen league or event) will receive a FULL REFUND, with one exception. When a league or event is SOLD OUT no refund will be issued to any team/individual, unless that team/individual finds a replacement for themselves before the start date of the league/event. Before the refund is granted the replacement team/individual must pay in full. If no replacement team or player is found, no refund.
All refund requests must be made, in writing, to firstname.lastname@example.org. Please provide your first name, last name and reference # for your registration in the refund request email. Thanks! Refund requests will not be accepted over the phone.
After the registration deadline: If, after registration closes, RCSSC is unable to place individual registrants on a team, the affected individuals will receive a FULL REFUND. Every attempt will be made to place all individual registrants on a team, however some conditions make that not possible, for example, RCSSC receives too many individual registrations to make one team roster, but not enough individual registrations to make two team rosters. Players will be added to the roster based on payment date (first-to-pay, first-to-play), with necessary consideration given to the required male/female ratio for our co-ed teams.
RCSSC reserves the right to combine leagues after the registration deadline (such as recreational and intermediate divisions of the same sport on the same night) as necessary in order to avoid cancelling leagues or turning away interested players. Players may be informed of this change but no refunds will be issued in this case.
To be clear, NO REFUNDS will be granted in the following situations:
*Registration & refund policies are subject to change at any time.